Job Summary
• Responsibilities in ensuring all activities to comply with laws and regulations required as well as corporate governance principle.
• Being responsible for PTTGC key meetings - Board Meeting, Non-Exectuive Director Meeting, Shareholders Meeting, Management meeting and Group of Management Committee by coordinating, preparing meeting papers, participating and taking and keeping meeting minutes and following up all comment s from the keys meeting to report and well execute timely.
• Coordinating, preparing and informing any essential information to the Stock Exchange of Thailand (SET), the Thailand Securities Depository Co., Ltd. (TSD), Thai Investors Association, other related organizations, and inside departments.
• Drafting, preparing and replying Email in both Thai amd English, alsotranslating any documents as appointed.
• Responsible for other appointed tasks and activities such as BOD sitevisit, BOD orientation, BOD trip, MC and /GMC outside visit, etc. to achieve the purpose and comply the law and regulation required
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Job Description
1. Plan and manage PTTGC key meetings - Board Meeting, Non-Exectuive Director Meeting, Shareholders Meeting, Management meeting and Group of Management Committee in accordance with the relevant legal and regulation, Corporate Governance Principle as well as the Company’ s business strategy and direction.
It is achieved by -
• Coordinate with all departments to develop agenda and paper of key meetingswith proper and corrective action .
• Take minutes of the key meetings (Board meeting, Non-Exectuive Director Meeting, Shareholders meeting, Management meeting and Group of Management Committee ) with accuracy and completion.
• Plan the calendar meeting and manage the key meetings by setting the appropriate activities and effective process in accordance with legal and regulation requirement and CG principles.
• Prepare agenda, meeting notices, minutes of meeting, all document concernedand distribute all communications, reports and documentations to Board of Directors arrange with best practices.
• The register of personal data of Directors is recorded correctly and always keep updated in accordance with rule and regulations.
• Plan and manage BOD and management activities , BOD site visit, BOD orientation, BOD trip, MC and /GMC outside visit, etc. to achieve the purpose and comply the law and regulation required.
2. Monitor and follow up the keys meeting comments in BOD meeting, Management Committee meeting and Group of Management Committee to ensure all comments are timely proceeded and implemented.
It is achieved by -
• Record and distribute all comments or suggestions from the keys meetings toperson concerned .
• Follow up all comment s from the keys meeting to report and well execute timely.
• Collect and summarize to quarterly report the comments follow up progressto the meeting to ensure all comments done effectively and timely .
3. Coordinating with the relevant external organizations such as SET,SEC, TSD, IOD etc. in various matters to ensure the compliance with thelegal and regulations requirement.
It is achieved by -
• Coordinate and monitor the changes of legal and regulation concerne which affects to the Company business and operation.
• Coordinate with SET/SEC/ TSD/ regarding the appropriate process and best practice for organizing the shareholders meeting to achieve AGM checklist.
• Coordinate with SET/SEC /IOD regarding the appropriate action and best practice for setting Board of Directors meeting and activities.
4. Manage Secretarial Management functions and responsibilities to ensure appropriate planning and good support to the Company business including compliance with the relevant legal and regulation and CG principle.
is achieved by -
• Manage the activities of PTTGC key meeting to conduct legally according to the related law and regulations.
• Understand the legal and regulation that affects the area of work.
• Understand the Company business to enhance the efficient work process
• Arrange the Board’s orientation for the new directors to expand the understanding of the Company business and direction.
Job Description (Cont. 2)
Job Description (Cont. 3)
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